求人No.1846
旅行正社員

【Travel booking service】HR and Administration Specialist - Japan - Tokyo

株式会社ビコT.S.ジャパン

仕事内容

Main function of job:

Provide HR and Administration support to the Japan office based employees. Working closely with the HR and Administration Specialist to a high quality of HR service is delivered to the whole company.

Responsibilities:

Recruitment and New Joiner process:

•Be fully involved in the recruitment process (releasing job ads, screening resumes, run
phone and face-to- face interviews, reference check).
•Prepare contract of employment for new hires.
•Confirm the date of joining to the required teams involved (HR, IT, Admin, relevant hiring departments), co-ordinate work station and I.T set up.
•Be responsible for the on-boarding process (gather required new joiner documents for
internal and external purpose, notify the required departments and organize the induction plan with the relevant departments).
•Conduct the HR induction session regarding Company presentation and HR policies.
•Create personnel file for the new employee and monitor the completion of the employee
requirements.

Leaver Process:

•Get the confirmation of the last working day from the line manager and inform the relevant department accordingly.
•Prepare the full and final settlement and coordinate with Finance for the release.
•Prepare Employee service Certificate on the last working day.
•Coordinate necessary HR documentations: Exit interview, Hand over and Clearance form.
•Collect necessary documents for the Welfare benefits to be communicated to the
Authorities
•Conduct the HR Exit Interview with leaver.
•Collect company assets: Access Card, Office cabinet keys etc.
•Update the HR database to ensure HR records are accurate at any point.

Payroll Process:

•Gather payroll updates from line managers and internal system (Time and Attendance,
Deductions, Reimbursement, Overtime, New Joiner and Leaver Details).
•Validate Timesheet and check leaves.
•Send payroll updates to payroll outsourcing company for the computation.
•Validate computation reports of outsourcing company.
•Run payroll reports and share it with the Sr HR Manager for approval and process.

HR Admin:

•Maintain Employee’s Personal Files by ensuring that all required documents are filed for existing and previous employees.
•Manage the leave records (annual leave, sick leave, maternity leave…) and keep accurate records.
•Provide salary certificate to employees when requested.
•Ensure the Employee medical check-up is up to date and compliant with the local labour law.
•Assist in processing for working visa requirements of expats employees.
•Manage and process all government mandated benefits and inquiries.

Reporting:

•Update weekly HR masterfile, staff movement, recruitment activity report.
•Update HR Activities Report and organization chart monthly
•Weekly HR update meeting with HR and Administration Specialist.
•Ensure that leave database are updated and send to Line managers every month.

Administration:

Office Support:

•Manage Office Maintenance queries by liaising with the building maintenance
management and furniture suppliers.
•Manage Office related projects required.
•Manage office furniture requirements; review of cost, negotiate with suppliers,
liaise with Finance Department, and ensure correct set-up in followed.
•Handle stationary (negotiation with suppliers + handling the invoice), pantry,
and printer toner and toiletries supplies.
•Ensure that Office policies and procedures are followed-up (health and fire prevention safety policy, first aider) and responsible for incident report.
•Co-ordinate the ordering of Business Cards for New hires and existing staff when required.
•Receive, sort, and route domestic and local courier (communicating it to Finance) and dispatch to the appropriate department.
•Be the Point of Contact for a Japan holiday alerts and distribution of office holiday and emergency contact information

Travel Support:

•Liaising with travel agent to arrange all staff’s Business Travel and coordinate
visa when required.
•Prepare Invitation Letter for trainers and guest.
•Be the point of contact for any traveler concerns or service issues.

Legal support:

•Responsible in management of corporation documents.
•Be the contact point for ad-hoc requests from legal counsel and assist accordingly.

IT support:

•As a contact point of Tokyo office, assist DOTW/BICO IT team with set-up for IT hardware (lap/desktop, telephone, photocopier, fax, etc.) and software (outlook, basic software, etc)

求める人材

Key Competencies

•Excellent Communications and Interpersonal skills, able to deal with all levels in the organisation
•Excellent planning and organizational skills, able to handle multi tasks and to meet deadlines
•Able to work autonomously
•Attention to Details
•Analytical skills
•Team Work
•Problem solving


Qualifications & Experience

•5 years of HR and Administration Experience
•Knowledge and understanding of the Japan Labour law.
•Good English skills (verbal and written)
•Administrative Skills

募集要項

業種 旅行
職種 事務・管理
勤務地 東京都
Minato-ku(Hamamatsucho)
勤務時間 40 hours per week
休日 One day assiged from company
給与 Upon the career experience
試用期間 3 months
条件
正社員
待遇詳細
コメント
必要応募書類
履歴書(応募前にアップロード必須)
English Resume

採用企業情報

企業名 株式会社ビコT.S.ジャパン
住所 〒 105 - 0013 東京都東京都港区浜松町1-6-15  VORT浜松町I 5階
業種 旅行
事業内容 bico trip, as a professional company providing world travel booking service, leads a trend of FIT travel all around
world. Convincing the happy moment kept longer comes from having a nice experience, we will advance to become a company providing a cultural value of ‘customer’s happy travel’.
bico trip promises to provide the best service to allow our customers to freely enjoy happy travel at the exact place
and time you wish.

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